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AirPinpoint Essentials

A guide to the essential features of AirPinpoint, a powerful asset tracking system that leverages AirTags to provide real-time location data for your equipment.

Introduction

AirPinpoint is a powerful asset tracking system that leverages AirTags to provide real-time location data for your equipment. This guide will walk you through all the essential features of the platform and help you get the most out of your tracking system.

AirPinpoint Dashboard

Map Features

The interactive map provides a visual representation of your equipment locations.

The Inventory Dashboard provides a comprehensive view of all your inventory:

  • Map View: Shows the real-time location of all your inventory.
  • Inventory Summary: Displays statistics about your inventory status (checked-out vs. available).
  • Inventory List: Detailed list of all registered inventory with status information.

AirPinpoint Dashboard Map

Managing Inventory

For each inventory item, you can:

  • Create Sharable Link: Share an inventory item with others, even if they don't have an AirPinpoint account.
  • Edit Details: Update inventory name, type, or notes.
  • Change AirTag: Reassign a different AirTag to the inventory.
  • Delete Inventory: Remove inventory from your inventory.
  • Check-In/Out: Manually check inventory in or out (see below).

Geofence Creation and Management

Geofences are virtual boundaries that trigger actions when your tags enters or exits them.

AirPinpoint Geofence Management

Creating a Geofence

  1. Navigate to the Geofences Page: Access from the main navigation menu.
  2. Click "Create Geofence": This will open the geofence creation interface.
  3. Set Geofence Location:
    • Click on the map to set the center point, or
    • Manually enter latitude and longitude coordinates.
  4. Configure Geofence Parameters:
    • Name: Provide a descriptive name for the geofence.
    • Radius: Set the size of the geofence in meters.
    • Associated Devices: Select which AirTags should be monitored within this geofence.
    • Notifications: Optionally set up email notifications when devices enter/exit.
  5. Click "Create Geofence": Your geofence will now be active.

Managing Geofences

  • View Existing Geofences: All geofences are listed on the Geofences page.
  • Delete Geofences: Remove geofences you no longer need.
  • Edit Geofences: Currently, to modify a geofence, you need to delete it and create a new one.

Automatic Check-In/Out System

AirPinpoint's automatic check-in/out system helps you track when equipment enters or leaves designated areas.

Setting Up Automatic Check-In/Out

During equipment registration or editing:

  1. Enable Auto Check-In/Out Geofences: Toggle this option on to activate.
  2. Select Geofences: Choose which geofences should trigger automatic status changes.
    • When a tag enters ANY of these geofences, it will be considered available.
    • When it leaves ALL of them, it will be considered checked out.

How Automatic Check-In/Out Works

The system uses a simplified approacxh to track equipment status:

  1. Available Status: When equipment enters ANY of your selected geofences, it's automatically marked as "available" (checked-in).
  2. Checked-Out Status: When equipment is not detected in ANY of your selected geofences, it's automatically marked as "checked-out".
  3. Location Tracking: The system periodically checks the location of your tags against the defined geofences to update status.

Bulk Editing Geofence Assignments

To efficiently manage multiple tags at once:

  1. Select Tags: In the Inventory dashboard, use the checkboxes to select multiple tags.
  2. Click "Bulk Edit": This opens the bulk edit dialog.
  3. Configure Automation Settings:
    • Check the "Auto Check-In/Out Geofences" option
    • Select one or more geofences from the dropdown menu
    • Choose whether to replace existing geofences or add to them
  4. Apply Changes: Click the "Apply" button to update all selected tags at once.

This bulk editing feature saves time when setting up multiple items that should share the same geofence assignments, such as equipment that belongs in the same storage area.

  1. Check-Out Equipment:

    • Click the "Check Out" button on an available equipment item.
    • Enter the name of the person or department taking the equipment.
    • The system will record the time and assignee.

  2. Check-In Equipment:

    • Click the "Check In" button on a checked-out equipment item.
    • The system will record the return time.

Understanding Beacon Status Types

AirPinpoint tracks your beacons with four distinct status types, determined in this priority order:

  1. Checked Out: When a beacon is manually checked out to a person or department. This status takes highest priority regardless of geofence location.
  2. Delivered: When a beacon is detected inside its designated delivery geofence. This is ideal for tracking shipments or items that have arrived at a destination.
  3. Available: When a beacon is detected inside its auto-check-in geofence. This typically indicates items that are in their home location and ready for use.

Geofence Assignment Types

Each beacon can have 2 different geofence assignments that determine its status:

  • Auto Check-In/Check-Out Geofence: When a beacon enters this geofence, it's marked as "available"
  • Delivery Geofence: When a beacon enters this geofence, it's marked as "delivered"

Bulk Editing Geofence Assignments

To efficiently manage multiple beacons at once:

  1. Select Beacons: In the Inventory dashboard, use the checkboxes on the left of each beacon row

    • Use "Select All" to select all visible beacons
    • Use filters or search to narrow down beacons before selection

  2. Initiate Bulk Edit: After selection, click the "Bulk Edit" button that appears

  3. Assign Geofences: In the bulk edit dialog, you can:

    • Set the same auto-check-in geofence for all selected beacons
    • Set the same auto-check-out geofence for all selected beacons
    • Remove geofence assignments by selecting "None"

  4. Apply Changes: Click "Save" to update all selected beacons at once

This bulk editing feature is especially useful when setting up multiple items that should share the same geofence assignments, such as equipment that belongs in the same storage area or items that share delivery destinations.

Advanced Features

Equipment History

View the complete history of an equipment item, including:

  • Check-in/out dates and times
  • Idle times
  • Battery levels AirPinpoint API Integration

Default Geofences

Set up default check-in and check-out geofences to streamline the equipment registration process:

  1. Navigate to Settings > Default Geofences
  2. Select your preferred default check-in geofence
  3. Select your preferred default check-out geofence
  4. Save your preferences

These defaults will be automatically applied when registering new equipment.

Location Accuracy

AirPinpoint displays the accuracy radius of each location point, helping you understand the precision of the location data. Lower accuracy values indicate more precise locations.

Notifications

Get notified when:

  • Equipment enters or exits a geofence
  • Equipment is checked out or in
  • Battery levels are low on AirTags

Configure email notification preferences in the Geofences page. Upgrade to Enterprise to get SMS notifications.

Billing and Subscription

AirPinpoint offers two subscription tiers:

  • Pro Plan ($3.99/month): 15-minute refresh rate, location history, and fleet view
  • Business Plan Contact us): 1-minute refresh rate, geofencing, alerts, webhooks, and all Pro features

Purchasing AirTags

You can purchase AirTags directly through our platform:

  1. Visit the Billing page
  2. Click "Purchase Tags"
  3. Select your quantity and complete checkout

For product details and pricing, visit our Products page.

Usage Tracking

The Billing dashboard shows your current usage metrics and unique enabled devices. Note that billing applies to all devices enabled at any point during the billing period.