AirPinpoint Essentials

AirPinpoint Essentials

Table of Contents

1. Introduction
2. Inventory Management
3. Geofence Creation and Management
4. Map Features
5. Automatic Check-In/Out System
6. Advanced Features

Introduction

AirPinpoint is a powerful asset tracking system that leverages AirTags to provide real-time location data for your equipment. This guide will walk you through all the essential features of the platform and help you get the most out of your tracking system.

Map Features

The interactive map provides a visual representation of your equipment locations.

Map Navigation

• Zoom: Use the zoom controls or scroll wheel to zoom in/out.
• Pan: Click and drag to move around the map.
• Fullscreen: Click the fullscreen icon to expand the map view.

Map Elements

• Equipment Markers: Shows the last known location of each piece of equipment.
• Label Toggle: Turn equipment labels on/off for clearer viewing.

Interacting with Map Elements

• Hover over equipment: View basic information about the equipment.
• Click on equipment: Select the equipment to view its history and details.

Sharing Location

• Create Share Link: Click the navigation icon next to any equipment to generate a shareable link.
• Share Options:
  • Copy Link: Copy the URL to share via messaging apps or email.
  • Set Expiration: Choose how long the shared link remains active (1 hour, 24 hours, 7 days, or never).
  • Password Protection: Optionally add password protection to the shared link.
• Shared View: Recipients can view the equipment's real-time location without needing an account.

Inventory Management

Registering New Inventory

1. Navigate to the Inventory Dashboard: Access the inventory dashboard from the main navigation menu.
2. Click "Register Inventory": Located in the top-right corner of the dashboard.
3. Complete the Registration Form:
   • Inventory Name: A unique identifier for your inventory (required).
   • Inventory Type: Optional categorization for easier filtering.
   • Associated AirTag: Select an available AirTag to track this inventory.
   • Automation Settings: Configure automatic check-in/out features (see below).
4. Click "Register": Your inventory will now appear on the dashboard.

Inventory Dashboard Features

The Inventory Dashboard provides a comprehensive view of all your inventory:

• Map View: Shows the real-time location of all your inventory.
• Inventory Summary: Displays statistics about your inventory status (checked-out vs. available).
• Inventory List: Detailed list of all registered inventory with status information.

Managing Inventory

For each inventory item, you can:

• Edit Details: Update inventory name, type, or notes.
• Change AirTag: Reassign a different AirTag to the inventory.
• Delete Inventory: Remove inventory from your inventory.
• Check-In/Out: Manually check inventory in or out (see below).

Geofence Creation and Management

Geofences are virtual boundaries that trigger actions when your tags enters or exits them.

Creating a Geofence

1. Navigate to the Geofences Page: Access from the main navigation menu.
2. Click "Create Geofence": This will open the geofence creation interface.
3. Set Geofence Location:
   • Click on the map to set the center point, or
   • Manually enter latitude and longitude coordinates.
4. Configure Geofence Parameters:
   • Name: Provide a descriptive name for the geofence.
   • Radius: Set the size of the geofence in meters.
   • Associated Devices: Select which AirTags should be monitored within this geofence.
   • Notifications: Optionally set up email notifications when devices enter/exit.
5. Click "Create Geofence": Your geofence will now be active.

Managing Geofences

• View Existing Geofences: All geofences are listed on the Geofences page.
• Delete Geofences: Remove geofences you no longer need.
• Edit Geofences: Currently, to modify a geofence, you need to delete it and create a new one.

Automatic Check-In/Out System

AirPinpoint's automatic check-in/out system helps you track when equipment enters or leaves designated areas.

Setting Up Automatic Check-In/Out

During equipment registration or editing:

1. Enable Automatic Check-In: Toggle this option on to activate.
2. Select Check-In Geofence: Choose which geofence should trigger automatic check-in.
3. Enable Automatic Check-Out: Toggle this option on to activate.
4. Select Check-Out Geofence: Choose which geofence should trigger automatic check-out.

How Automatic Check-In/Out Works

1. Check-In Logic: When equipment enters the designated check-in geofence, the system automatically marks it as "available" (checked-in).
2. Check-Out Logic: When equipment leaves the designated check-out geofence, the system automatically marks it as "checked-out" with "Auto Checkout" as the assignee.
3. Location Tracking: The system periodically checks the location of the AirTag against the defined geofences.

Manual Check-In/Out

You can also manually manage equipment status:

1. Check-Out Equipment:

   • Click the "Check Out" button on an available equipment item.
   • Enter the name of the person or department taking the equipment.
   • The system will record the time and assignee.

2. Check-In Equipment:

   • Click the "Check In" button on a checked-out equipment item.
   • The system will record the return time.

Advanced Features

Equipment History

View the complete history of an equipment item, including:

• Check-out dates and times
• Check-in dates and times
• Assignees
• Location data points

Default Geofences

Set up default check-in and check-out geofences to streamline the equipment registration process:

1. Navigate to Settings > Default Geofences
2. Select your preferred default check-in geofence
3. Select your preferred default check-out geofence
4. Save your preferences

These defaults will be automatically applied when registering new equipment.

Location Accuracy

AirPinpoint displays the accuracy radius of each location point, helping you understand the precision of the location data. Lower accuracy values indicate more precise locations.

Notifications

Get notified when:

• Equipment enters or exits a geofence
• Equipment is checked out or in
• Battery levels are low on AirTags

Configure notification preferences in the Geofences page.

Billing and Subscription

AirPinpoint offers two subscription tiers:

• Pro Plan ($3.99/month): 15-minute refresh rate, location history, and fleet view
• Business Plan ($6.99/month): 1-minute refresh rate, geofencing, alerts, webhooks, and all Pro features

Purchasing AirTags

You can purchase AirTags directly through our platform:

1. Visit the Billing page
2. Click "Purchase Tags"
3. Select your quantity and complete checkout

For product details and pricing, visit our Products page.

Usage Tracking

The Billing dashboard shows your current usage metrics and unique enabled devices. Note that billing applies to all devices enabled at any point during the billing period.